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Apr 05 2013

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Be The Organized Leader

Have you ever seen an office like the one below? How did it make you feel? Are you living in a situation where you are disorganized? It is very important to be an organized leader.  I have visited offices like the one above, but fortunately I have never let my own get quite so bad. When I walked out of offices like that, I felt like I needed to get some fresh air so I could breathe clearly again. When you are not an organized leader, it is easy to feel overwhelmed and lose focus. Sooner or later that leads to less productivity.

The Organized Leader

Recently, I began to feel like I was no longer an organized leader.  My office was becoming unorganized. I had too many stacks of papers on my desk and emails in my inbox. I felt like I was drowning. On Friday of that week, I decided to organize my desk and my emails. I set up folders for each project and got them arranged so I knew exactly where everything was. From there I went through my emails and identified which ones needed responses and which ones I could file. Once everything was filed, I made a list of all my priorities and their time line for completion. Being an organized leader helped me feel like I could breathe more clearly again.

Benefits From Being The Organized Leader

If you are unorganized, you will be challenged in many ways. As an organized leader you will find major benefits from your organization. The following three benefits will come as you become the organized leader.

More Productivity
Organized leaders with a task-list will be able to see exactly what they need to do and when they need to do it. This allows them to prioritize their time more effectively because all their work is lined out. As they work on each project, they are more effective since they are able to dedicate their full attention to the task at hand. Organized leaders don’t worry that they are missing something while they work on specific projects because they see everything they need to do and when it needs to be done. This greatly increases overall productivity.

Less Stress
Once leaders get everything organized, stress is alleviated. Organized leaders no longer fear that something unknown will come to haunt them because they missed it. Organized leaders feel confidence in what they do instead of stress. Since they are organized, they don’t get caught off guard. Organization significantly reduces stress.

Increased Working Space
Organized leaders have more space on their desk which gives them more space to review or work on projects. Organized leaders are able to respond to their employees and customers with ease because they don’t have overflowing paperwork on their desk.

There are many other benefits as well that come with organization. What challenges have you seen from disorganization?  How did you handle it?  What benefits have you seen from being organized?  Please share your thoughts in the comments section below!

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  • Curtis

    I could not agree with you more Brandon. I recently took over added responsibility that put me in a position to receive four to five times the documents and emails I had before. Without strong organizational skills I would quickly become overwhelmed and a bottle neck to the organization. Unfortunately, some people see being a bottleneck as a position of power. Others have to come to them to ask for favors to push their project forward ahead of others. Being organized and not a hindrance to the work flow of the organization is the true sign of a leader.

    • http://www.leadershipdoneright.com Brandon W. Jones

      Curtis, thank you for sharing your thoughts! As you mentioned, it is very interesting to see how different people look at being organized. Some leaders try to get organized because they feel they are team players where others let the power of the position go to their head. In the long-run, the team players seem to go farther because their positive attitudes help them to pick up supporters as they go through their career.

  • Dale Edwards

    As Curtis said I could not agree more, I have spent my career in the construction industry and have visited lots sites were the paperwork was outstanding, the site office well organised and everything filed exactly were it should be but when get onto site the housekeeping is atrocious, Then I have been on sites were it is vice versa, site immaculate, paperwork and office area like the photo above, The best site are the ones that have found the perfect balance between organisation of the office and the actual work onsite, these are the Site Manager/Project Manager that always impressed me the most because of there organizational skills they always had time to pass on there experience.

    • http://www.leadershipdoneright.com Brandon W. Jones

      Welcome Dale! Thank you for sharing your thoughts! I really like the points you made about the importance of organization and how it related to your construction work sites. It seems like there is a constant battle between staying organized and getting things done. It takes time to stay organized which sometimes takes you away from actually doing your work. As you mentioned, it is very important to find and maintain a balance. Thanks!

  • http://www.decolar.com Emanuele

    you are right in what you have said. i was only thinking this the other day but i think i will now dig a little deeper.

  • Auta

    I love your posts, but I like this one more than the others, so i read it all over again.

  • http://www.uiah.fi/virtu/almanac/badeshorts/?p=8 Danyel

    Hello, excellent blog site, and a very good understand! Definitely one for my book marks.

    • http://www.leadershipdoneright.com Brandon W. Jones

      Welcome Danyel!
      I am glad that you enjoyed the blog post! Thank you for sharing your thoughts!

  • http://www.nirvanatrust.com/ Stephanie

    Good job

    • http://www.leadershipdoneright.com Brandon W. Jones

      Welcome Stephanie! Thank you for your support!

  • Kimberly

    Paperwork seems to be an ongoing challenge for me. I do agree that you will have more room on your desk, plus less stress. However, sometimes I just can’t deal with something “right then” and it has to be set aside for another time. At least my desk doesn’t look remotely like your illustration! That gives me the motivation to be sure it never does. Thanks for the great posts!

    • http://www.leadershipdoneright.com Brandon W. Jones

      Kimberly,

      You make a great point. Sometimes you do have to have stacks of papers, but there needs to be organization to keep from drowning in paperwork. It is true that you can’t always keep your desk clear, but it sounds like you are able to prioritize what needs to be done and what can be put on hold so that the stacks can be in motion all the time.

      I think that no matter how busy you are it is good to make sure everything is in order even if that means that not everything is complete and done. Thanks for sharing your thoughts and insight!

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